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tasks & services > overview
Our
purpose is to take responsibility for planning all aspects of
your meeting, or just a number of them - as you wish. You and your
team can then devote your time and energy on the content of
the meeting - the area where you are indispensable.
Moreover, Momentum organises and runs your meeting as it is
happening. You can then fully concentrate on your presentation
or discussion, you can be an attentive host, and you can exchange
information and knowledge effectively.
We arrange what you want, and what you need!
- we prepare detailed planning documents with deadlines and checklists
- we prepare and manage an income and expenditure budget
- we assist you with collection of bids from different suppliers
- we organise a venue search and site inspection
- we negotiate with venues and maintain communication once an agreement is reached
- we provide support for the elaboration of the scientific programme
- we ensure secretariat and office facilities for the congress
- we manage the event's book-keeping
- we control bank accounts, income and expenditure ledgers
- we meet with organising committees as often as necessary
- we take care of marketing and public relations
- we design, print and handle congress announcements, programmes, abstract books, proceedings, vouchers and tickets
- we provide web design and website maintenance
- we ensure liaison with all contracted suppliers
- we manage registrations and ensure communication with registered delegates
- we manage abstract and paper submission
- we organise exhibitions and sell booths and promotional space
- we organise poster sessions
- we ensure speaker liaison
- we organise signposting to venues and meeting rooms
- we ensure the organisation of social events
- we propose, organise and handle tour programmes
- we organise delegate transfer and on-site transportation
- we propose ideas for gifts and congress accessories and can purchase them for you at the most interesting conditions
- we organise all food and beverage
- we ensure décor and staging
- we prepare a detailed conference script
- we provide and organise staffing on site
- we handle delegate wallets and registration envelopes
- we provide tourist information brochures
- we organise all on-site services including audiovisual equipment, simultaneous interpretation and congress recording
- we ensure translation of congress documentation if needed
Finally, we bring closure and tie up loose ends
- we prepare a detailed financial report after closure of the event
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we send materials and 'thank you' letters to attendees, speakers and sponsors
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